We are seeking a highly organized, proactive, and technically knowledgeable Technical Personal Assistant (PA) to support our CEO and assist in managing both administrative and technical operations within our IoT-focused organization.
The ideal candidate will have strong administrative skills combined with a foundational understanding of IoT, hardware, firmware, and software development environments. 

This role requires someone confident enough to attend meetings on behalf of the CEO, communicate with technical clients, take accurate notes, follow up on tasks, and ensure smooth coordination across teams. 

Key Responsibilities 

• Provide comprehensive administrative support to the CEO. 

• Manage emails, calendars, schedules, and reminders proactively. 

• Prepare reports, presentations, meeting minutes, and structured documentation. 

• Maintain organized digital and physical filing systems. 

• Handle travel arrangements, itineraries, and event coordination. 

• Attend client meetings (internal & external) when the CEO is unavailable or requires support. 

• Understand and relay technical discussions related to IoT devices, hardware components, firmware updates, and software workflows. 

• Communicate professionally with clients, vendors, and engineering teams. 

• Provide basic technical explanations, updates, and follow-ups where needed. 

• Track technical tasks and ensure timely follow-up with relevant departments. 

• Assist in preparing BRDs, FRDs, project summaries, technical briefs, and internal documentation. 

• Coordinate with hardware, firmware, and software teams to gather required information. 

• Maintain project trackers, logs, data sheets, and change request documentation. 

• Support the CEO in project monitoring and ensuring deadlines are met. 

• Use AI tools to automate administrative tasks, generate structured content, and improve efficiency. 

• Assist in building simple AI templates, workflows, or automation that support internal processes. 

• Prepare prompts and optimize AI outputs for accuracy and clarity. 

• Join meetings with or without the CEO; take accurate, structured notes. 

• Track action items and ensure follow-ups are completed. 

• Serve as a reminder system for the CEO — ensuring schedules, deadlines, and priorities are managed. 

• Organize and maintain technical files, product documentation, client data, and contact repositories. 

• Create and manage Excel sheets, dashboards, and simple data analysis reports. 

• Ensure all technical and confidential information is managed securely.
   

Required Skills & Qualifications 

• Exposure to IoT, electronics, embedded systems, or software development environments. 

• Ability to understand basic hardware components, firmware processes, and software terminology. 

• Comfortable communicating with engineers, technical clients, and vendors. 

• Strong email drafting, documentation, and coordination abilities. 

• Excellent organizational and time-management skills. 

• Ability to multitask, work under pressure, and adapt to a fast-paced CEO’s working style. 

• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint). 

• Experience using AI tools for productivity and automation. 

• Familiarity with project management tools (Notion, Trello, Jira, or similar) is a plus
   

Must- Have: 

• Highly proactive with strong common sense and problem-solving ability. 

• Confident, well-presented, and capable of representing the CEO professionally. 

• Trustworthy, reliable, and able to handle sensitive information discreetly.
   

Preferred Qualifications: 

• Bachelor’s degree in computer science, Software Engineering, IT, Electronics, or Business Administration. 

• Experience working in a tech company, especially within hardware or IoT industries. 

• 2–4 years as PA / Technical Coordinator / Project Assistant 

Job Type: Full-Time || On-site (with occasional client visit) 

Benefits 

• Paid Time Off 

• Flexible working hours 

• Opportunity to work closely with leadership 

• Exposure to cutting-edge IoT technologies 

• Growth opportunities within a technical environment